Production / Management

Expand your capacity and scale quickly with our seasoned event professionals.

Reduce Event Stress, Increase Program Benefits

MeetMax Event Coordinators take over specific roles in your program so you can focus on the bigger picture. Running a 1x1 Meetings program, end-user technical support, or monitoring 1x1 meetings: we've got you covered!

Beat the Learning Curve

Learning new software can take time, yet maximizing the value of your tools requires proficiency. Elevate efficiency and reduce costs with our team of experienced event professionals.

MeetMax Event Coordinators

Whether you're running a small hosted buyer event online, a large-scale in-person trade show, or a hybrid investor conference: programs of all sizes and formats benefit from additional sets of hands to assist in production.

Our seasoned event professionals are eager to help you ensure success with less stress, bringing together expertise in technology solutions and real-world experience in events management.

  • Event Management & Production
  • Virtual Meetings Services
  • 1x1 Program Management
  • End-User Technical Support
  • Event Day War Room
  • Onsite Software Support

Event Management & Production

The event services team provides varying degrees of assistance based on your needs. From more basic tasks like data entry and site edits through to more high-level roles like program management and content development.

Event Coordinators can be deployed as early in the process as setup and specification, or in the weeks leading up to the event, or even providing support during your live virtual and onsite events.

Fluent in all things MeetMax and event technology they will help you get the most out of the software and build memorable user experiences.

Virtual Meetings Services

Over the past several years we've all come to spend a lot of time running - and participating in - virtual events. One common theme has been a need for additioanl end-user support, as well as a desire for additional staffing support for event hosts in the administration and coordiantion of live virtual programming.

We offer an array of services in this area which build on and complement one another:

  • Virtual Event Coordinator to help you manage pre-event logistics, staff a live virtual war room during your event, and manage the team of staff providing live end-user technical support.
  • Virtual Meetings Concierge for when you're looking to take a step up from DIY virtual meetings. Whether you're interested in simply having a human being validate somebody's identity before joining a meeting, or having a live operator in every meeting available to assist in realtime, we can build a solution tailored to your needs.
  • Attendance Tracking is available as a standalone service even if you're not opting into Concierge staffing.
  • No-Show Chasing is typically coupled with Attendance Tracking and tasks our Coordinators with following an agreed protocol for reaching out to scheduled meeting attendees who have not yet joined.
  • Meeting Ready is a service where our Coordinators develop a proactive video conferencing training and support program to help your event attendees test their technology and logistics prior to the event day - ensuring maximum end-user satisfaction during the live program.

1x1 Program Management

New to hosting 1x1 meetings? Let our team of industry experts help you build a meetings program that brings value to your stakeholders and keeps them coming back.

Or perhaps you just need some help running your well-established meetings program? Let us take the wheel and manage tasks like sending out reminder emails, scheduling meetings, generating reports, or even staffing your Onsite 1x1 Desk to handle schedule changes and printing.

End-User Technical Support

Whether you're running an in-person event or a virtual event, or running a hybrid event, event hosts don't necessarily have the time or expertise to be fielding tech support inquiries.

Our event tech experts are ready to help your attendees troubleshoot and have a great experience at your event.

  • Virtual & Hybrid Event Live Technical Support can be offered via Live Chat, Telephone, or Email.
  • Onsite Event Coordinators can be deployed for live event MeetMax software support, including our mobile app(s), as well as to support our Hybrid 1x1 Meeting equipment.

Ready to get started?

Get in touch now for a product demonstration.

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